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EVENT LOGISTICS QUESTIONNAIRE
General Information
Facility Name:
Room Name:
Max Occupancy:
Todays Date:
Month
January
February
March
April
May
June
July
August
September
October
November
December
Day
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Year
2009
2010
2011
2012
Earliest Setup Time:
- Select One -
1 Hour Prior
2 Hours Prior
Call Prior To Event
Must Be Out By:
- Select One -
1 Hour After
2 Hours After
at Contracted Time
Name of Banquet Captain:
Phone Number for Banquet Captain:
Venue Email Address:
Check in with security prior to loading in:
Yes
No
Security Phone Number:
Anticipated Obstacles
Grassy Pathway:
Yes
No
Stairway Use Required:
Yes
No
Long Pathway:
Yes
No
Elevator Access:
- Select One -
None Provided
Yes, available for load-in
Yes, but not available for load-in
Handicap/Chair-Lift
Notes with regards to above:
Load In
Best access point to enter for setup? (i.e. Front, Side or Back Door):
Obstacles at or near the point of entry:
Yes
No
If so, please describe:
Loading cart available to assist in equipment transfer?:
Yes
No
Layout Diagram provided by Facility:
Yes
No
Parking space dedicated for Entertainment:
Table Provided By:
- Select One -
Facility
Caterer
DJ/Entertainment
N/A
Table Skirting Provided By:
- Select One -
Facility
Caterer
DJ/Entertainment
Decorator
N/A
Room Information
Events Are Held:
- Select One -
Indoors
Outdoors
Both
If Outdoors, will we be covered:
Yes
No
Describe contingency plan in place for rain or bad weather? (if applicable):
120 volt power supply near by:
Yes
No
If so, how many circuits are there:
Amp Rating:
Are they grounded:
Yes
No
If indoors, Room Size:
Room available in advance to preview:
Yes
No
Seating capacity indoors:
Alcohol Served:
Yes
No
If so, it is a:
- Select One -
Open Bar
Cash Bar
Split
Bar location in relation to event:
Setup will be:
- Select One -
On the floor
On a Stage
On a Riser
If Stage/Riser - what are the dimensions:
lighting is on dimmer for mood setting:
Yes
No
If so, where are controls located:
Fog/Haze Allowed:
Yes
No
Confetti Allowed:
Yes
No
Using portable dance floor:
Yes
No
If so, what are the dimensions:
Entertainment setup next to the dance floor or away:
- Select One -
Next to the dance floor
Away from the dance floor
If away, will there be tables between dj and dance floor:
- Select One -
Yes there will be
No there will not be
Not Applicable
How tall are the ceilings:
Emergency Plan
Fire alarms in place:
Yes
No
Can they be disabled:
Yes
No
Fire Extenguishers located:
Sprinkler System in Room:
Yes
No
Deputy or Fire Marshall on duty:
Yes
No
How many exits are there and where:
Venue carries liability insurance:
Yes
No
DJ required to provide liability insurance:
Yes
No
DJ required to have vehicle insurance:
Yes
No
Main breaker box located:
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